Telework at Berkeley Lab
On July 12, 2021 Laboratory leadership will be announcing new policies and procedures for the future of remote work. Please check back for updates regarding this announcement.
Telework Policies and Procedures
The eBuy Telework catalog contains various items to help employees telework comfortably and safely. To learn more about the Telework catalog, visit the Procurement Department website. There is also a Telework Catalog Guide that will help you learn to use the new Telework catalog, including detailed instructions on how to enter an address for shipping to a remote location.
Purchase of telework items just require supervisor approval. There is a Telework Shopping Guide for Chairs available for assistance in choosing the right chair for your needs. Click here to access the Telework Accessories Shopping Guide.
Consultation is required for ergonomic accessories not found in eBuy Telework Catalog. Ergonomic accessories such as sit-stand converters and desks are allowable but are not found in the eBuy Telework catalog. Sit-stand converters and desks require a consultation with EHS Ergonomics before they can be ordered. Contact email@example.com for assistance.
Items restricted from purchase for telework include: any chairs NOT found in the eBuy Telework catalog, other furniture such as file cabinets/book shelves, sit-stand desks, and lighting/lamps.
If you are experiencing discomfort, stop work and talk to your supervisor and EHS Ergonomics at firstname.lastname@example.org
You are not permitted to take your office chair (or any other furniture) away from the Laboratory.
All employees who are teleworking should be included in a Work Planning Activity that integrates hazards and controls for teleworking.
There are various resources to help you obtain telework items:
Visit the eBuy Telework Shopping Guide to learn how to use and access the eBuy Telework catalog and view the full catalog.
Learn about the chair options available to you via the Telework eBuy catalog.
Learn about all of the Telework Accessories available.
Telework Equipment & Supply Use, Tracking, & Return
Access this site for the newest information on telework equipment and supply use, tracking, and return. Remember: All items purchased by the Laboratory, regardless of whether or not they are tagged (i.e. have a barcode), are Government Property and must be returned to the Laboratory on request or at the end of your relationship with the Laboratory. Click here to visit the Property Management Page.
Worktogether.lbl.gov contains information on collaboration tools to help keep team together within hybrid teams. Collaboration tools can help nurture the formal and informal relationships that make Team Science work. Also, feel free to reach out for advice or to share your ideas at email@example.com.
To learn more about the Telework catalog, visit the Procurement Department website here.
The Telework Catalog Guide will help you learn to use the new eBuy Telework catalog. It includes detailed instructions on how to enter an address for shipping to a remote location.
Please see the following page on purchasing guidance for ordering telework equipment and supplies not found on the Telework catalog.
For additional questions regarding the eBuy Telework catalog, contact the Procurement Help Desk.
Get To Your Work
The majority of Lab services are already easily accessible from any place on the Internet, with no special configuration required. You can access Gmail, Google Calendar, Google Drive, and the rest of the Google Suite with no special setup. You can access many other Lab web applications, such as Zoom, Training, and LETS without special configurations. However, there are a few cases where you will need additional technology in place to work from home. The most common cases are using applications that are only accessible from the Lab network (such as FMS) or accessing files on a shared drive, or accessing software or data on your work computer.
Learn More About VPN (access to the LBL network)
Learn More About Chrome Remote Desktop (direct access to your work computer)
TIP: Think you might need access to your desktop at work but you've never configured remote access before? Make things easy by using Chrome Remote Desktop.
Keep Up With Your Team
Remote work has many advantages, but it can be hard to keep up with the members of your team. Luckily, IT has a variety of tools to help you stay connected.
Use Zoom for Audio and Video Conferences (you can also use Hangouts:Meet)
Stay in Touch With Your Team With Google Chat (like #slack).
Learn More About Collaborating With Google Drive
You might need...
Quick Access to LBL Applications - go.lbl.gov/apps
Need software? Visit software.lbl.gov
Need to sign documents remotely? Try HelloSign (not for Protected PII)
Whether you're using a computer that hasn't been turned on for awhile, or using a personal device for work for the first time, we want you to stay secure and safe.
Cyber Security Guidelines for Personally Owned Devices
The most important thing you can do for cyber security is make sure your devices, both operating system and applications, are updated and using the current version.
Review the Lab's Minimum Security requirements and make sure you are meeting these requirements on any device you use for Lab work.
Sophos Antivirus is available for home computers at software.lbl.gov
Stay Alert for Phishing (including COVID-19 themed phishing)
Attackers take advantage of current events to make phishing more relevant and attractive; we expect this to happen with COVID-19.
Continue to report suspicious emails to firstname.lastname@example.org
Use Good Ergonomic Practices
It's a good time to review your ergonomic situation at home. Take a moment to check out: Guide to setting up your home office.
Chat support at https://go.lbl.gov/itchat
Open a ticket at https://help.lbl.gov
Call the IT Help Desk at 510-486-4357